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NIH 2023 Data Management and Sharing Policy: About the NIH Data Policy

NIH Data Management and Sharing Policy effective January 25, 2023

NIH Data Management and Sharing Policy

Starting January 25, 2023 all NIH-funded research must comply with their Data Management and Sharing Policy.

Follow this link to see the official NIH Data Management and Sharing Policy:

Final NIH Policy for Data Management and Sharing (NOT-OD-21-013)

Follow this link to go to the dedicated Research Data Management LibGuide page:

Research Data Management at CSHL

NIH Data Management and Sharing Policy Sections

The Data Management & Sharing (DMS) Policy is split into eight sections, explaining the purpose, scope, requirements, etc. for data management and sharing plans. Click on the tabs above to explore the different sections.

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Section I: Purpose

"The National Institutes of Health (NIH) Policy for Data Management and Sharing (DMS) reinforces NIH's longstanding commitment to making the results and outputs of NIH-funded research available to the public through effective and efficient data management and data sharing practices."

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A Nature article regarding FAIR practices can be found here.

"Under the DMS Policy, NIH requires researchers to prospectively plan for how scientific data will be preserved and shared through submission of a Data Management and Sharing Plan (Plan). Upon NIH approval of a Plan, NIH expects researchers and institutions to implement data management and sharing practices as described. The DMS Policy is intended to establish expectations for Data Management and Sharing Plans, which applicable NIH Institutes, Centers and Offices (ICO) may supplement as appropriate."

Section I: Definitions

Here are the main definitions as stated in the NIH Data Management & Sharing Policy:

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Note:

Scientific Data does not include:

- laboratory notebooks          -completed case report forms           - plans for future research          - communications with colleagues

- preliminary analyses            -drafts of scientific papers                  - peer reviews                               - physical objects, such as laboratory specimens

Section III: Scope

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Section IV: Effective Date

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Section V: Requirements

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Section VI: Data Management & Sharing Plans

To see what goes into a Data Management & Sharing Plan check out our LibGuide here.

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Section VII: Managing & Sharing Scientific Data

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Data Preservation and Sharing Timelines: "Shared scientific data should be made accessible as soon as possible, and no later than the time of an associated publication, or the end of performance period, whichever comes first."

"Researchers are encouraged to consider relevant requirements and expectations (e.g., data repository policies, award record retention requirements, journal policies) as guidance for the minimum time frame that scientific data should be made available, which researchers may extend."

Considerations for Scientific Data Derived from Human Participants:

  • NIH prioritizes the responsible management and sharing of scientific data derived from human participants.
  • Applicable federal, Tribal, state, and local laws, regulations, statutes, guidance, and institutional policies govern research involving human participants and the sharing and use of scientific data derived from human participants.
  • NIH also respects Tribal sovereignty in the absence of written Tribal laws or polices.

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References

Section VIII: Compliance & Enforcement

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Post Funding or Support: "After the end of the funding period, non-compliance with the NIH ICO-approved Plan may be taken into account by NIH for future funding decisions for the recipient institution (e.g., as authorized in the NIH Grants Policy Statement, Section 8.5, Special Award Conditions, and Remedies for Noncompliance (Special Award Conditions and Enforcement Actions))."