File Management Guide How to Keep Your Electronic Files Organized.
Keeping your electronic documents organized can be quite a chore in today's world. Organization Is the Key to Electronic File Management. Wherever the documents are stored it is important to keep them organized and up-to-date. The goal of electronic file management is to ensure that you or anyone in your office can find a document you're looking for, even if you're looking for it years after its creation.
What is the difference between a File System (Desktop, Local Drive, and Shared Drive) and a Database?
A database is generally used for storing related, structured data, with well-defined data formats, in an efficient manner for insert, update and/or retrieval.
A file system is a more unstructured data storage for storing arbitrary, probably unrelated data. The file system is more general, and databases are built on top of the general data storage services provided by file systems.
A database uses sophisticated algorithms and protocols to implement reliable storage on top of potentially unreliable file systems.
Electronic File Organization Guide:
Examples of Folders and Files organizing:
Organizing by name
Organizing by date
Organizing by project
Organizing by department
You might excel at organizing digital files, but others might not. Schedule recurring file maintenance time to move misplaced files and explain to your team what the correct location is.
Please contact Alex Sosnovski for Laserfiche Database implementation and your Department Document Management questions.