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Managing Grant-Funded Publications: Determining Submission Method

Provides instructions for managing grant-funded publications. Includes: submitting to PubMed Central; managing publications in My Bibliography; using SciENcv; and how to associate a publication with a grant

Applicability of the NIH Public Access Policy

The NIH Public Access Policy applies to any manuscript that is peer-reviewed, is accepted for publication in a journal on or after April 7, 2008, and arises from NIH funds.

Further Resources

See the Further Resources page for links to user guides, help desks, and other sources of help with the NIHMS System.

Determining Whether the Author Needs to Submit a Paper to PubMed Central

Decision Tree - Go through these questions in the order listed to determine if the author is responsible for depositing the final peer-reviewed manuscript in PMC using the NIHMS System.

Question Yes No
Was the paper accepted for publication on or after April 7, 2008? If the paper was accepted on or after this date, go on to the next question. If the paper was accepted before this date, it is exempt from the NIH Public Access Policy and no further action is required.
Did this paper arise from NIH funds? If the paper did arise from NIH funds, go on to the next question. If not, the paper is exempt from the NIH Public Access Policy and no further action is required.
Is the name of the journal in the Method A list? If the name of the journal appears here, no further action is required at this time. If the name of the journal does not appear here, go on to the next question.
Is the name of the publisher in the Method B list? If the name of the publisher appears in the Method B list, the author must ask the publisher to deposit the specific final published article in PubMed Central, usually for a fee. If the name of the publisher does not appear here, go on to the next question.
Is the name of the publisher in the Method D list? If the name of the publisher appears in the Method D list, the publisher will deposit the final peer-reviewed manuscript into NIHMS, and the Author must complete all remaining steps in the NIHMS in order for the submission to be accepted. If the name of the publisher does not appear here, it can now be assumed that Method C applies.

Methods for Submitting Papers to PMC

There are four methods by which a manuscript may be submitted to PubMed Central (PMC):

  • In Method A, the journal deposits the final published article in PMC and the author does not have to take any action
  • In Method B, the author asks the publisher to deposit the final published article in PMC
  • In Method C, the author deposits the final peer-reviewed manuscript in PMC using the NIHMS System. The box to the right of this one applies to Method C.
  • In Method D, the publisher initiates the process of depositing the final peer-reviewed manuscript in PMC, and the author completes the submission

See the Submission Methods page of the NIH Public Access Policy for details.

In addition, SHERPA/RoMEO is a helpful resource for determining which submission method applies to a particular manuscript.