Illustrated instructions for using the NIHMS System
While the author or anyone given access to the author's files (scientific administrators, graduate students, librarians, etc.) may submit a manuscript to the NIHMS System, approval of the PDF Receipt and web version of the manuscript must be done by the PI or an author.
Go to the NIHMS System home page, http://www.nihms.nih.gov/
Choose login route NIH Researchers and use your eRA Commons login and password
From the main page you can
if you wish to submit a new manuscript click Submit New Manscript to start the submission
The first step is to provide the title information for the paper you wish to submit. You can
Once you have finished entering/selecting journal and manuscript title, click Add Funding.
Search for and select the appropriate grant. You can search by first and last name and/or grant number.
Once you have found/selected the correct grant, add it to the list of support for the manuscript, Click Next: Upload Files
Upload the files as required, being sure to provide a label for each file uploaded. To add more figures, tables, supplemental text or figures click the appropriate + item button. Once you have completed uploading all the necessary files for the whole paper click Check Files
Once you have reviewed the automatically created PDF via the receipt file to confirm that all information has been included (note the supplementary material is not part of the generated PDF, click Set Reviewer & Embargo
Select either yourself or someone else as the reviewer. Generally the submitter is the reviewer. Set the embargo period according to the policies of the publishing journal, generally 12 months is the common embargo period. To determine the exact period refer to http://www.sherpa.ac.uk/romeo/search.php . Once you have selected the reviewer and the embargo period, click Approve.
Once you are finished with the submission, the manuscript will be put in the queue for conversion to its web version. You will be notified by email when the Web Proof is ready for review. Ensure that all emails regarding the submission are answered promptly to limit the delay in deposition to PMC
Note: The NIH Manuscript Submission Reference Number (NIHMSID) is a temporary identifier to be used only until the PubMed Central Reference Number (PMCID) has been assigned. For this reason, the NIHMSID becomes invalid 3 months after the paper is published. See this NIH Notice for more information.